Does Growth Have to Be So Hard for Midsize Companies?
The 2 Keys to More Progress for Midsize Companies
The 3 Basic Elements of a Successful Strategy
How to Build an A-Player Leadership Team
The 3 Disciplines of Drama-Free Execution
The 3 Ingredients to Get Out of The Weeds
The Key Mindset to Grow and Thrive
Why a DIY Approach Slows Growth
The 8 Options for Outside Support
In my last article in this 5 Minute Growth Tips series, I wrote about how CEOs can speed up the process of implementing best practices in their leadership team and company by getting outside help rather than using a Do-It-Yourself approach.
So what kind of services are available and how do they all compare?
When evaluating the options, we want to keep in mind the key underlying challenges we want help with to implement the structures, systems and processes needed to grow profitably, and enjoy the ride. These challenges include:
Note that all these challenges involve not just technical changes (eg. how we set goals, run a more effective interview, or put together an effective meeting agenda), but also changes to how we and our leadership team members behave (eg. learning to say no to goals that are nice but not top priority, developing the discipline to drill into a job applicant’s past, or practicing the restraint to let all team members speak first). So we’ll want to look for help with both technical and behavioural improvements when we consider the options.
Here, we’ll explore the eight most common types of outside support I’ve seen CEOs and business owners consider over my 17 years working with them:
Below, I’ve described each type of service as if it were pure. But they rarely are. There are business consultants who also offer strategic planning facilitation, and HR consultants who also do executive coaching. By reviewing the summaries below you should have a feel for who offers what even if they offer more than one type of service.
CEO Peer Forums
CEO peer forums are peer groups of CEOs and owners from non-competing companies. They usually meet once a month for a half day to a day. This includes sharing wins and obstacles, hearing other members’ experiences, and sharing goals and commitments to apply what they discovered. In most peer forum meetings, there will also be a presentation from a guest speaker, or the moderator, on a topic of interest to the group.
CEOs and owners develop relationships with peers who understand where they are coming from. Being a CEO or business owner can be a lonely job because no one inside the company understands what they’re going through. A CEO forum solves this problem. It can also be a great place for networking. Keep in mind that most CEO forum groups frown upon any kind of sales activities in the group, including asking for referrals and introductions to other business owners.
While CEOs will hear others’ experiences of how they handled certain situations, they’ll need to keep in mind that the tactics shared may or may not be proven best practices. While an approach may have worked for their CEO peer, it may not work in their own unique environment. Similarly, the tactics shared may have gotten the peer CEO through the situation, but may not have produced excellent results. Members will also want to keep in mind that their own description of the problem will be the basis of the solutions others share. If we don’t fully see our problem, or we’re biased in how we see it, the solutions other members share could be misguided. Without others seeing our situation first hand, there is no way for our CEO peers to be truly objective with the solutions they offer. One of the CEO peer forum members is implementing solutions they hear, because they then have to convince their leadership team that the problem exists and that the solution they heard will work. This can lead to hesitation, if not resistance, from their leadership team.
Business consultants aim to provide analysis and insights to a CEO or other leader on what needs to change. These vary from “pair-of-hands consultants”, who are hired to carry out some work the company directs them to do, through to “expert consultants” who review information, meet with team members and provide recommendations for what to change or improve. In between these two are “collaborative consultants.” They do the same work as expert consultants but work hand-in-hand with the client to gather information and develop recommendations, so the client builds some capability in-house.
Experienced and effective business consultants can provide insight on a focused problem that is technical in nature, whether it is about business processes, financial management, accounting, marketing activities, or sales processes, in short, within the various functional areas of a business. They can also provide validation for a high stakes decision by gathering more rigorous data and doing a more thorough analysis than the client has the ability or resources to do themselves.
Business consultants are not often experts at supporting the implementation of their recommendations. I’ve met many business owners who have hired consultants only to have the report still sitting on a shelf, collecting dust. In my experience, there are many more consultants who only make recommendations than those who will stand behind those recommendations to see them through. That said, some consultants will work as contractors to implement new processes or systems, manage and maintain them for a while and then train others in the company to take them over. However, this only works for trainable technical skills as opposed to behavioural skills, which take much more than training. Changes in behavior require the CEO and leadership team to realize that they are part of the problem and that they need to change how they do things. With the challenges we’ve been discussing in this 5 Minute Growth Tips article series, doing some analysis and making a recommendation usually does not work for behaviour change. Instead, we need to get them to think about how they are contributing to the problems and consider what they need to do differently, so that they will take ownership in the solution and change their behavior. While some consultants have this capability, it’s generally not what consultants do.
Given that working on our leadership team processes and systems involves changing behaviours, we might consider those we think of as experts on people. HR consultants will typically take a similar approach to broader business consultants, but focus on the human resource management function. Again, those who use an expert consulting approach will review documents, hold interviews and provide recommendations. Those who use a collaborative approach will do the same, but with the client rather than for them. However, HR Consultants’ work will typically be limited to HR processes and systems: job design, hiring, orientation, onboarding, training, performance planning and review, compensation, disciplining, dismissal and labor law. Some HR consultants will provide individual or organizational assessment services based on surveys or interviews. And some also provide basic strategic planning services (see below).
When a CEO or owner is absolutely certain that the main area for improvement in the leadership team is a technical one related to how individuals are found, managed, paid and removed, an HR consultant may be appropriate. However, keep in mind that the solutions again are technical ones, not behavioural.
HR consultants don’t typically support leadership team members to change and improve their behaviours as leaders or team members. Their organizational assessments can be helpful. However, HR consultants will not necessarily pick up on subtle leadership and interpersonal behaviours that could be as or more important factors. Their strategic planning facilitation services usually cover the basics of mission, vision and values, with little or no attention paid to competitive market positioning or execution.
Strategic Planning Consultants and Facilitators
While business and HR consultants provide recommendations, strategic planning consultants and facilitators moderate leadership team discussions to come up with their own solutions, decisions and plans. The “consultant” in “strategic planning consultant” usually means they recommend the process for strategic planning the leadership team will use to make decisions. The strategic planning consultant doesn’t usually recommend what the leadership team should do in their business.
Experienced, trained, strategic planning facilitators can be great at moderating and guiding conversations to arrive at clear, well thought out decisions with a level of buy-in and commitment from the team. Having an outside, experienced facilitator also frees up the CEO to participate in the conversation rather than trying to lead the meeting effectively while also contributing.
Many strategic planning facilitators are well versed in the basic planning processes of SWOT analysis (strengths, weaknesses, opportunities and threats), Core Values, Mission, Vision and priorities. However, I have met very few who know how to facilitate competitive strategy decisions and execution planning and monitoring, let alone other key issues that often arise, like role clarity, talent assessments, profitability, cash flow and mindset, just to name a few of the dozens of practices that help with growing a mid-sized company.
Team Building Facilitators and Trainers
Team building facilitators generally come in three flavors. There are those who do personality assessment sessions, those who lead team building learning activities, and other event and activity businesses who have branched out into this space. Personality assessment sessions have leadership team members learn about each others’ personality types and how to work better together. Team building learning activities include fun, social events intended to bring awareness to basic collaboration skills like listening, communicating, planning, problem solving, etc. Some examples of these activities include team obstacle courses, activities to build objects with unusual materials, or trust falls. Other event and activity businesses, like wall climbing studios, escape rooms and axe throwing centres, also offer their activities for companies looking to do team building.
Personality assessments are a worthwhile team building activity. By understanding our own and each other’s strengths and weaknesses, preferences and frustrations, leadership team members have to be open and vulnerable. This often results in a higher level of trust within the team and team members communicating more effectively with others. Team building activities can be fun for team members, create structured time together in a more relaxed environment, and can remind them of basic team skills.
The trust and communication skills developed in a personality assessment session can fizzle rather quickly afterwards. This is because these sessions rarely get into the other critical aspects of leadership team collaboration, like having productive conversations and conflict, making clear decisions that all team members are committed to, and holding each other accountable for execution and results. So while personality assessments are good as far as they go, they don’t go far enough. Similarly, the skills identified in team building activities rarely lead to meaningful application within real life decision-making and execution. These activities usually take place in a separate, fun environment or involve role plays. Without application and practice in the challenging realities of the business, the skills won’t stick.
Leadership and Executive Coaches
When CEOs and owners of mid-size businesses think of a coach, they generally think of an executive or leadership coach. This is someone they would talk to one-on-one, on a regular basis, who would support them in becoming a stronger leader, in curbing a habit they want to change or achieving an important goal. A leadership or executive coach doesn’t analyse the CEO’s business or recommend solutions. Instead, they guide the CEO in working through the problem themselves. In this way, the CEO reflects on their own part in the challenges they face, takes ownership for it, and works on changing those behaviours to achieve a better outcome. Leadership and executive coaches also hold the CEO or business owner accountable for change, progress and results, given they often have no-one to play that role for them.
Executive and leadership coaches can be a great support to help a leader really move the needle on how they show up, work through problems, interact with others and manage themselves. Leadership and executive coaches also help with execution by supporting the CEO or owner on an ongoing basis. In this way, they guide the CEO through the intricacies and hiccups of making new behaviours stick in the face of day-to-day real-life challenges.
A key limitation of one-on-one executive and leadership coaching is that the CEOs of mid-size companies may often learn things that they want their leadership team members to learn as well. Yet they’ll often find it difficult to teach those concepts to their people themselves. They may then find they have to get the same one-on-one coaching for one or more of their team members. Another limitation is executive and leadership team coaching addresses the individual’s behaviour, but doesn’t fully address the relationships and interactions between the individual and someone else, because the other person’s perspectives and behaviours are not factored in. In a similar way, it doesn’t address the relationships and interactions across a leadership team. Beyond that, leadership and executive coaching tends to focus more on behaviours and less so on the technical business aspects a CEO and leadership team need to also pay attention to, areas like: strategy, execution, systems, customer, profitability and cash flow.
Like leadership and executive coaches, business coaches work one-on-one with owners, serve more as problem-solving guides rather than do-it-for-you analysts, and hold them accountable for progress. In contrast to leadership and executive coaches, business coaches tend to focus more on business aspects and less so on leadership behaviours. They often work with owners of small to mid-size companies to guide them through key business decisions.
A seasoned, trained, certified business coach can be a great resource for owners of small businesses: those who don’t yet have a management team and don’t yet need one. In these businesses, the owner is the key decision maker for every function in the business - from marketing, sales and production to HR, accounting and IT. Given the multiple areas a business owner needs to pay attention to, an experienced business coach can help them find their way and keep on top of everything.
Like leadership and executive coaches, business coaches work one-on-one with the business owner. Once a business grows to the point of having or needing a management team (usually around 15 to 30 employees), the business owner will have one or more managers leading certain functions, whether that’s marketing and sales, production, or finance and administration. At this point, the business owner may want these other managers to receive professional guidance from their business coach as well. However, this can lead to problems where decisions made by the owner become disjointed from the decisions made by the other manager(s). This will cause different parts of the business to go in different directions and cause unnecessary conflict, inefficiencies, problems for employees and customers, and subpar performance overall.
Business Growth Advisors and Leadership Team Coaches
In the last 10 to 15 years, a new type of coaching service has evolved to meet the needs of mid-sized company CEOs and their whole leadership teams. Some of these coaches call their service Leadership Team Coaching. Others call it Business Growth Advisory Services, Business and Leadership Growth Coaching or CEO and Executive Team Coaching. Regardless of the label, this hybrid service includes a combination of regular, ongoing one-on-one CEO coaching and facilitated leadership team planning and coaching sessions, whether quarterly or monthly. This newer breed of coaching also uses some of the same group facilitation methods as strategic planning facilitators and team building trainers, but with a more holistic set of both leadership and business best practices, so they can support and guide the large majority of decisions and actions a CEO and leadership team need to take on their growth journey.
With an experienced, trained and certified Business Growth Advisor or Leadership Team Coach, CEOs and owners of mid-sized companies get many of the benefits of the other options above, with few of the disadvantages. A seasoned Business Growth Advisor or Leadership Team Coach provides a caring, empathetic, understanding ear because they’ve seen the CEO’s situation many times before. They share and teach proven best practices that have been shown to get results. The whole leadership team learns these best practices and buys into them more easily. They act as an outside, objective observer who can point things out that the CEO and team may not be aware of. They support both the technical and business improvements and the behavioural and leadership change needed for the leadership team to truly move forward. Working with the leadership team as a whole enables improved interactions and relationships across the team. They guide the leadership team through critical real-life, real-time decisions and planning, in ways that ensure the whole team is clear, focused and aligned. They enable the CEO to fully participate rather than worrying about running the meetings. They support high level strategic thinking decisions right down to detailed execution planning, accountability and course correction, so that real progress is made.
On the other hand, Business Growth Advisors and Leadership Team Coaches are more expensive than leadership, executive or business coaches as well as strategic planning and team building facilitators. This is because of the much greater value they bring in terms of decision-making quality, execution follow-through and business results. It’s also because of the years of business, coaching and facilitation experience needed to be effective guiding a CEO and their whole leadership team. That said, the whole leadership team benefits from the service, not just the CEO. So the investment per person can still be lower than some of the other options above. This kind of service is also not for those who are looking for a quick fix. Recall that growing a company involves both technical and behavioural improvements at all levels of the company, within every department, and across a number of different areas: leadership, talent, strategy, execution, cashflow, customer, systems. It takes ongoing focus, commitment and discipline to implement the many best practices needed to grow and profitably. And so business growth advisors and leadership team coaches provide the ongoing support for CEOs and their leadership teams to lay the foundation and build from there over time.
For CEOs and owners of mid-sized companies who’ve recognized a Do-It-Yourself approach is too slow and are looking for outside support and guidance, there are a number of options to choose from. However, in my experience, to see real improvement, progress and results within themselves, across their leadership team and down through their organization, Business Growth Advisors and Leadership Team Coaches offer the best investment to grow profitably and enjoy the ride.
While a Business Growth Advisor and Leadership Team Coach may be best for you and your company. Will you be a good fit for them? In my next article, I’ll share what it takes to be successful with a Business Growth Advisor and Leadership Team Coach.
How can you grow a thriving company?
To find out what to focus on to grow more easily, quickly and profitability, AND enjoy the ride, try our complimentary Agile Growth Checklist. This self-service questionnaire takes 5 to 10 minutes to complete. You'll receive the checklist with your responses immediately. Within 24 hours, you'll receive a compiled report highlighting areas to improve. Find out how your company is doing in each of the 7 areas needed to produce more rapid, profitable and sustainable growth. This report is complementary and involves no obligation.
In my 5 Minute Growth Tips article series, I’ve shared overviews of the key best practices for growing a thriving company.
Yet, you may be asking yourself, “how do I implement each of these best practices? how do I make them happen?”
For example, how do I define the right functions on my leadership team? How can we set clear priorities for change and improvement? Or, how do I get my leadership team members to change their mindset?
For some leaders, the thought of using an outside expert, like a coach, has never crossed their mind. One reason is they didn't know about coaching as an option. Another is they think it’s their job as a CEO to have all the answers and to figure these things out on their own.
And that’s certainly an option...if they want to take the long road.
Yet, did Mahama D’Ali, or Lennox Lewis, or any successful athlete, rise to the top of their sports by figuring everything out on their own? No. They each had a coach, an experienced advisor.
Or Steve Jobs, Bill Gates, or Eric Schmidt? Did they build and grow thriving, enduring companies by taking a DIY approach? No, they also used coaches.
The notion that a CEO has to figure it all out themselves is actually a self-limiting belief.
For sure, CEOs and owners can get there on their own, over time. They’re smart, passionate, energetic and fast learners.
But they’ll get there a lot faster with the support of an experienced external advisor.
As I mentioned in my previous article in the series, business owners and CEOs often have a high internal locus of control, meaning they believe they have control within themselves to make things happen and influence the world around them.
Sometimes, this belief shows up in a counter-productive way where they influence the world by doing too much themselves, rather than getting help from others. As a result, they become the bottleneck, slowing down the company’s development, growth and profitability.
That said, let’s consider the option of figuring things out on their own.
One could look up and read a book or two on each topic, find the books that include how-to guidance, and implement those best practices with their team.
One could even make it simpler and read a book that includes a number of these best practices in one convenient, integrated package, tailored specifically for mid-size companies...like Scaling Up or the 7 Attributes of Agile Growth monograph.
One could even attend a workshop where they get a chance to practice a bit with some of the tools.
With each of these approaches, it’s then up to the CEO alone to implement their learning in their team and company.
So, what are the advantages and disadvantages of a DIY approach?
Some of the advantages are:
Some of the disadvantages include:
In short, the devil is in the details. And there are alot of them.
And why is this the case?
One word: complexity.
Some specific improvements are straightforward, like defining a goal. One can Google how to set a goal like one can Google how to change the oil on a combustion engine. These narrow, individual problems have a straightforward, known solution that applies in most situations.
However, improving how leaders lead and how companies operate isn’t so straightforward. Such changes involved a variety of interconnected organizational and leadership best practices.
For example, strengthening accountability takes much more than setting a goal. And how the goal is set depends on other things like clearly defining individual accountabilities. It’s more like tuning a whole engine. There are multiple parts involved and multiple interacting solutions needed.
There are a few other disadvantages to a DIY approach that aren’t the result of complexity.
For business owners or hired CEOs looking to build a great leadership team with the best practices that help them grow a thriving mid-size company, the thinking sometimes goes that it’s their job to have all the answers. They were smart enough to get to this point, so they must be able to figure the rest out on their own.
Yet, the DIY approach often leads to failed attempts, cynicism, lack of commitment, delays and missed opportunities.
As the 2020 Gravitas Impact Voice of the CEO survey showed, the results are foregone productivity, market share, revenue growth, profit and cash flow. It also found that CEOs often feel unsure, stressed, frustrated, scattered and reactive.
Yet the owners and CEOs that get the furthest fastest tend to take a different path. They don’t focus solely on figuring out what they need to do, but also on who they need to learn from and partner with to speed up the process.
In fact, the Voice of the CEO survey showed that CEOs who engaged a qualified Gravitas Impact business growth and executive team coach saw significant improvements in employee engagement, overall productivity, revenue growth and profitability. They also felt more focused, clear, confident, balanced, calm and strategic.
In my next 5 Minute Growth Tip article, I’ll compare the pros and cons of various options for getting dedicated and tailored, external expert guidance, from strategic planning facilitators and business consultants to CEO forum groups, business coaches and executive team coaches.
What can you do to grow your mid-size company?
To find out what you and your leadership team could do to grow more easily, quickly and profitability, AND enjoy the ride, try our complimentary Agile Growth Checklist. This self-service questionnaire takes 5 to 10 minutes to complete. You'll receive the checklist with your responses immediately. Within 24 hours, you'll receive a compiled report highlighting areas to improve. Find out how your company is doing in each of the 7 areas needed to produce more rapid, profitable and sustainable growth. This report is complementary and involves no obligation.
There are many common challenges to growing a thriving mid-size company. There are solutions to every one of them (as I’ve shared in this 5 Minute Growth Tip article series). But sometimes it doesn’t seem that way.
It can feel like we’re stuck, like there are no options to address our deepest concerns and frustrations.
We may even hide those thoughts and feelings from others, or even deny to ourselves that we have them. Yet, they still remain in the background of our thinking, gnawing away at our focus and energy.
This is an opportunity to check our thinking.
Our thinking drives our actions. And our thinking can cause us to not take action.
When we think there’s nothing we can do about a problem, we’ll naturally stand still on that issue. When we believe we can resolve it, we’ll find a solution and drive forward.
Organizational psychologists have researched these two ways of thinking extensively. They are part of what’s called our “locus of control”.
One way of thinking is that our situation is controlled by things that happen outside of us. We believe we are a victim of circumstances or of what others are doing.
This is an external locus of control.
The second way of thinking is that our situation can be influenced by what we do. We believe we can always do something that will make any situation we face better.
This is an internal locus of control.
Think of the word “locus” as “location”. Is our thinking putting the “location” of control of the situation outside ourselves (external) or within ourselves (internal)?
As human beings, we tend to grow up with a tendency toward either an internal locus of control or an external one.
We don’t exclusively think one way or the other, but rather predominantly.
However, we don’t necessarily think one way about everything. There can be areas of our lives and facets of our business that we treat with an internal locus of control mindset, and other areas that we tend to treat with an external locus of control.
As entrepreneurs and business leaders, we often predominantly have an internal locus of control: we believe we can make things happen.
However, we can also have an external locus of control in certain areas.
For example, we might have an internal locus of control about getting more sales. We know that our actions directly influence our company’s sales volumes, and we look for and find ways to increase them.
Yet, we might have an external locus of control about being able to hire A players. We may believe that there just aren’t any really strong employees out there, or none of them are looking for work, or they all want too much money, or they all hide their faults in interviews, etc.
By switching our thinking to an internal locus of control in this area, we can find solutions.
We can ask ourselves, “what is it that I’m doing that is getting in the way of hiring A players?” And from there, we can ask “what can I do differently to find A players?”
For example, do I have a clear description of what an A player will produce so I know exactly who I am looking for? What am I doing to network with A players I know in my industry who likely know other A players? Have I shopped around for an excellent recruiting company who can help me find the right people? Have I bolstered my interviewing skills to discover candidates’ true strengths, abilities and qualities? Have we captured on paper the advantages of working at our company, and do we sell great candidates on those virtues?
Believing we have influence over the situation causes us to look for solutions we can act on.
There’s also a way that an entrepreneur’s strong internal locus of control can actually create an external locus of control mindset in another area. I often see this struggle with CEOs and owners I meet.
They complain that they don’t have enough time.
This complaint is coming from an external locus of control mindset: the belief that their lack of time is happening to them. (Note that every complaint is really a form of external locus of control).
When I invite a CEO or owner to flip their mindset to an internal locus of control, and ask themself what they are doing that is causing them to not have enough time, they realize that they are causing the problem.
They often are attempting to jump on every problem and opportunity that comes up, and they are not delegating tasks and roles enough.
In this way, as entrepreneurs, our internal locus of control about solving problems can cause us to have an external locus of control about time.
Our tendency to think we can take control of any situation actually causes us to be so busy that we think we don’t have control of our time. Yet we do. We just need to change how we tackle problems: by equipping others to take care of them rather than solving them ourselves.
This mindset is a key linchpin in growing a thriving mid-sized company. The only way to grow and grow profitably, is to implement the structures, systems and processes to enable that growth. This then requires a leadership team that handles the day-to-day and can help with implementing many of those systems. These systems need to be guided by a solid strategy for competing in the market. That strategy needs to be executed efficiently. And efficient execution requires an A player leadership, as well as efficient buy-in to support accountability. And all of these business practices take time.
As a result, a CEO or owner will want to shift their mindset more fully to thinking about what they are doing, or not doing, that is causing them to be too busy to do these essential things. By doing so, they will get clear on what they need to do differently to free themselves up to shift increasingly from doing to leading.
And, more generally, the practice of internal locus of control will help any leader, and their top team, look at how they’re contributing to a problem, and what they can do to influence it.
One of the ways leaders contribute to problems in their company is by trying to figure things out all on their own. We’ll tackle that topic in my next 5 minute growth tip article.
What can you do to grow your mid-size company?
To find out what you and your leadership team could do to grow more easily, quickly and profitability, AND enjoy the ride, try our complimentary Agile Growth Checklist. This self-service questionnaire takes 5 to 10 minutes to complete. You'll receive the checklist with your responses immediately. Within 24 hours, you'll receive a compiled report highlighting areas to improve. Find out how your company is doing in each of the 7 areas needed to produce more rapid, profitable and sustainable growth. This report is complementary and involves no obligation.
Over this 5 Minute Growth Tip article series, I’ve described the critical leadership team best practices to implement the structures, systems and processes to enable profitable growth.
However, any CEO or owner might be thinking, “I can see how it works, but I’m really busy! I don’t have time for these things. I don’t even have time for family, friends or even myself.”
But rather than say “I don't have time”, what if we asked “how can I make time?”
How can I do less of what I’m doing right now so I have the time to put these best practices in place, to enable the profitable growth I want to see, and lead the life I want to live?
How can I get out of the weeds?
The chicken or the egg
One could maybe end this article right here with the simple guidance “delegate and elevate”.
But it takes more than just delegation. Chances are your team is busy too. So they’ll only be able to take on so much.
Unless you’re in a financial position to hire one or more new leaders. If so, identify the functions you lead that you want to delegate, hire another leader and get on with making the changes and improvements to the business to get your return on that investment.
But often, making the financial investment in another leader may not seem financially feasible. Instead, you’re in a chicken or egg position: you need to delegate to make more changes to improve profitability, but you need more leaders to be able to delegate more.
Or you may just be thinking, “we’ve got to be able to get more done with the people we have”.
Regardless of whether or not you invest in a new leader up front, delegating more yourself, and as a leadership team, will enable you to put more of the right structures, systems and processes in place to grow and profitably.
The solution is to increase your leadership team’s efficiency so your team members have the capacity to take on some of your roles and/or lead some internal change projects on your behalf.
How do you do that? By getting the right people in the right seats, improving execution and strengthening leadership team buy-in and accountability.
Right people in the right seats
An efficient leadership team means each team member is doing their job efficiently, collaborating effectively and minimizing drama. If all this is happening, they’ll need less attention from you and they’ll have the capacity to take on roles you’re currently doing.
This starts with defining the right functions on the leadership team and making adjustments to have the right person leading each function.
Over time, if not early on, other leaders will be able take on functions you’re currently leading. For example, you may still be leading sales, marketing, operations or R&D. What would it be like to have someone else doing a great job fully leading one or more of those areas?
The goal is to make sure each leader is highly productive leading their function(s) and driving high productivity in their respective teams.
We also want them to behave in constructive ways (aligned with your core values) that minimize drama across the leadership team and within each of their departments.
Leaders can become even more efficient by ensuring they have the right people in the right seats within their departments and that their people are also behaving constructively.
All of this will also help your leaders create more capacity to lead the kinds of internal improvement projects that you’re leading right now.
See this article for more on getting the right people in the right seats.
Having the right people in the right seats on your team provides a good foundation. How much of their potential productivity you tap into then depends on how each leader and the team executes.
Through improved execution practices, your leadership team members will deliver better results, need less attention from you, have capacity to take on one or more of your functions and lead improvement projects you might otherwise lead.
Great execution involves:
1) each leader owning clear metrics and targets for the company and their respective functions for the year and the next quarter,
2) each leader driving 1 to 3 clear priorities for change and improvement for the next year and quarter, with a 13 week action plan to make it happen, and
3) a rhythm of efficient weekly, monthly and quarterly meetings to hold each other accountable to hit the numbers, move the priorities forward and set new priorities for the next quarter. Daily huddles also help speed things up by identifying obstacles to solve as soon as they come up.
A note regarding choosing those few critical priorities: getting the right people in the right seats needs to be a top priority for the quarter if you want to delegate and elevate yourself, and have your leaders do the same. You will then be rewarded every quarter with a bit more capacity so you can work more on other priorities to move the company forward.
See this article for more on efficient execution.
Leadership team buy-in and accountability
For any of this to work, the leadership team needs to be bought in and committed. The best way is to do all this WITH your team, not TOO your team.
Discuss and decide on leadership team functions and assignments, set metrics and targets, and decide on company priorities, all WITH your leadership team. This way, they’ll be fully bought into these changes and driven to make them happen.
All these practices will improve accountability and drive efficiency. But you can strengthen accountability further by 1) leading by example in all these activities, 2) raising your expectations of your leaders, and 3) communicating in ways that maintain their natural motivation to execute.
See this article for more on leadership team buy-in and accountability.
Making it happen
Getting the right people in the right seats, improving execution and getting leadership team buy-in and accountability will increase your team’s efficiency and enable you to delegate some of your functions and internal projects, so you can get out of the weeds.
As you gain momentum, you’ll carve out more time for yourself and your team to work on strategy, implement other structures, systems, processes, and build capacity to grow and grow profitably.
Ultimately, you’ll also start to be able to make more time for your family, rekindle old friendships and get back some of the personal things you enjoy.
You probably won’t delegate and elevate in one fell swoop. But bite off what you can and you’ll create capacity to bite off more as you go.
For example, you might find that more than one leader needs to be replaced. Start with one in the first quarter. Replacing even just one unfit leader with an excellent one will help reduce your workload. This will give you some breathing room to make other changes. The same will hold true for the employee changes your leaders make in their departments.
That said, at the foundation of all this is having a rhythm of efficient meetings to make decisions as a team, plan, execute and hold each other accountable. And that takes a commitment of time up front.
So now you may be wondering, “I said I was too busy to implement the best practices for profitable growth, and now Jean-Guy is suggesting solving that by implementing some of those same best practices. I said I’m too busy!”
Here’s the thing… it’s like exercising. We can say, “I can’t run because I don’t have the heart and lung capacity.” But the only way to build up that capacity is to start running. Not alot to start - maybe 500 meters. But start. After a few runs, you’ll have the capacity to run more - maybe a kilometer. In not too long, you’ll have the capacity to run 5 or 10 kilometers.
It’s an investment that pays off. The nice thing is that it pays off as you go. You don’t have to wait until some magical point in the future. But the only way to start getting the payoff is to start.
Of course, you have a choice as to how quickly that payoff grows.
You can try to figure it out on your own, learn some hard lessons along the way, and find that the benefits come slowly. Or, like with long distance running, you can get a coach who can help you and your leadership team learn the right way from the start, help you become more efficient and build up capacity very quickly. More on that choice in my next article.
How can you strengthen delegation in your entrepreneurial company?
To find out how to improve delegation in your business to grow more easily, quickly and profitability, AND enjoy the ride, try our complimentary Agile Growth Checklist. This self-service questionnaire takes 5 to 10 minutes to complete. You'll receive the checklist with your responses immediately. Within 24 hours, you'll receive a compiled report highlighting areas to improve. Complete sections 1, 2 and 4 to check your delegation practices. Or complete all 7 sections to find out how your company is doing in each of the 7 areas needed to produce more rapid, profitable and sustainable growth. This report is complementary and involves no obligation.
In the previous 5 minute growth tip article, I discussed how strategy is not a lengthy action plan but the evolution of a central idea about how a company can be unique and valuable to its customers.
So if a strategy is about how the company needs to compete, then how does a CEO and their A player leadership team make it happen? With a best practice execution plan and process.
The Execution Challenge
In my experience over the last 16 years working with leadership teams, when CEOs and owners of mid-size companies decide to do formal planning with their leadership team, they often go through a traditional strategic planning process.
However, this often only goes so far.
Many strategic plans include a mission (or purpose), vision and values - all important - yet little, if anything, about how the company will compete in the market.
And often, these documents have vague plans for implementing whatever rough direction they’ve set out: some high level multi-year priorities, or maybe some one year initiatives. In the best case, an annual budget is built with the strategic plan in mind.
From there, leadership team members will report on their numbers quarterly, or maybe monthly.
In the meantime, the CEO assumes the leaders are working on making improvements and changes in their departments that align with the high level priorities.
After a couple of quarters, a few things can happen:
Does this pattern seem familiar?
Does it cause drama, tension and low morale? Usually so. Is it efficient? Not really. Does this hamper progress, growth and profitability? For sure it does. And is it any fun? No.
So, what’s the solution? Not a traditional strategic plan. But a strategy (which I outlined here) and an execution plan and process.
Our 3 key disciplines of low drama execution describe how it works: 1) Metrics and Targets, 2) Priorities and 3) an effective Meeting Rhythm.
Metrics and Targets
Watching the numbers may seem like the most obvious of the three disciplines. We all know that tracking financial results is an important part of monitoring whether we’re on track.
However, there are other key numbers to monitor as well.
While some metrics tell us how we’ve done, others give us an indication of how we’re going to do. This is the difference between lagging metrics and leading metrics.
For a company as a whole, lagging metrics will be things like financial results, units delivered and market share. Some leading metrics may be customer loyalty, on-time delivery, employee engagement or the percentage of employees that are A players.
We want to set long term targets for our key metrics - say for 3 to 5 years out. These targets should align with our 10 to 30 year vision, or big hairy audacious goal, as well as our best-guess estimates of what’s possible with the core customer and sandbox we chose in our strategy.
From there, we can set goals for those same metrics for the next year. For most of those metrics, we’ll also set goals for the first quarter. And finally, for some metrics, often leading metrics, we might be able to set monthly or even weekly milestones.
Setting short-term goals that align with mid-term targets that align with a longer term vision allows the leadership team to commit to biting off a certain amount of progress each quarter.
This way, we can check that we’re making enough progress over the weeks, months and quarters to achieve what we need to for the year, which will contribute to reaching our 3 to 5 year targets and our vision.
Metrics measure the results and state of our day to day operations, and how they’re progressing towards our vision.
Priorities, on the other hand, are the changes and improvements to those operations. These are what we want and need to implement to make it possible to achieve those mid to long term goals and targets.
Going back to my first article in this series on how companies need to do things differently to continue to grow and profitably, these priorities represent, in part, those very structures, systems and processes.
Priorities may also be about building or buying new facilities, equipment, or other significant capital assets to expand or replace capacity.
Priorities should also build the capabilities needed to bring to life or strengthen the unique brand promises we chose in our strategy.
Like with metrics, we chunk these down from long term to mid term to short term. This again helps us make progress every quarter that supports the progress we want to make over time.
We can start with the 3 to 5 year priorities (we sometimes call these Key Thrusts or Key Capabilities). These are the broad, multi-year categories of change and improvement that need to happen to support achieving our 3 to 5 year targets. For example, “developing leadership capability at all levels” or “automating our production processes”. Both likely take multiple years.
From our 3 to 5 year priorities, we’ll identify our 1 year priorities (we sometimes call these Initiatives). They capture the handful of large multi-quarter change projects that bite off a chunk of one or more of our 3 to 5 year priorities.
And from our annual priorities, we’ll choose quarterly priorities (we sometimes call these Rocks). These are the multi-month change projects that will help us complete one or more of our annual priorities.
An Effective Meeting Rhythm
It’s great to know what targets need to be achieved and what priorities have to be accomplished over the next quarter to make enough progress towards our long term goals.
But we know that unforeseen things will happen during the quarter. Problems will come up. Things can get forgotten. People can lose focus.
So, how do we make sure our leadership team executes on our quarterly plan in the midst of all that?
Through regular communication. An effective and efficient meeting rhythm is the key.
This meeting rhythm includes:
The purpose of weekly leadership team meetings are to check that our metrics and priorities are on track, to take corrective action, and to problem solve where needed.
Daily leadership team huddles are to keep all team members in sync throughout the week and identify problems quickly so they can be resolved as they come up.
Monthly leadership team meetings are for checking that our metrics, priorities AND monthly financial results are on track, taking corrective action, adjusting the plan as needed and tackling larger tactical or strategic issues.
Quarterly planning meetings are to check what we accomplished over the last quarter, adjust course for the year and set our quarterly goals and priorities for the next 90 days.
The annual planning meeting is for assessing overall progress, noting market trends, adjusting our strategy, long term vision and 3-5 year targets and priorities, and deciding what we’ll bite off with our goals and priorities for the coming year and for the first quarter.
With a clear purpose and a proven agenda for each type of meeting, and with the right people in the roles of facilitator, time-keeper and note-taker, these meetings can efficiently keep the leadership team and its members focused and executing throughout the year.
Pulling it all together
A clear, aligned execution plan and an effective execution process will minimize drama and maximize efficiency and goal achievement.
However, this will work best if we create the execution plan with the leadership team, so there is efficient leadership team buy-in. And this goes for the strategy as well.
Combine all this with strong accountability practices and having A players on our leadership team, and we have a powerful mixture to reliably implement the structures, systems and processes to implement our strategy, build capacity, and grow consistently and profitably...AND enjoy the ride.
That said, this all may seem daunting if you and your leadership team are too busy working in the weeds.
If that’s you - and most CEOs I meet have this challenge - keep an eye open for my next article on how to shift from working mostly “in the business” to working more “on the business”, and having more time for you and your family as well.
How can you execute with less drama in your company?
To find out how to have more efficient execution to grow more easily, quickly and profitability, AND enjoy the ride, try our complimentary Agile Growth Checklist. This self-service questionnaire takes 5 to 10 minutes to complete. You'll receive the checklist with your responses immediately. Within 24 hours, you'll receive a compiled report highlighting areas to improve. Complete section 4 to check your execution processes. Or complete all 7 sections to find out how your company is doing in each of the 7 areas needed to produce more rapid, profitable and sustainable growth. This report is complementary and involves no obligation.
In the previous 5 minute growth tip article, I shared some tips for developing a successful strategy to compete and thrive in your market. Yet, developing a great strategy takes more than a framework. It takes a high performing leadership team. That, in turn, takes high performing leaders.
As a CEO, president, owner or entrepreneur, you’ve likely had department heads on your team that didn’t meet your expectations or were poor leaders. It can be frustrating to be repeatedly disappointed or to have to continuously push, cajole or just grin and bear it.
Yet, it’s entirely feasible to resolve these headaches and prevent them from happening in the first place.
This is about ensuring that, on the leadership team, we have the right people in the right seats doing the right things in the right way.
First, we want to ensure we have the right seats - the right roles needed on our leadership team - eg. sales, marketing, operations, finance, accounting, human resources, information technology, etc. We want to consider that each team member is likely playing more than one role. By thinking of it this way, we can identify what functional roles are being played, and whether the right roles exist on the team.
We also want to get each leader, and the whole team, on the same page about what each role means. This includes being clear about the expectations for each role in terms of results (eg. role: marketing => results: qualified leads). It’s best if these results expectations are quantified with targets (eg. X number of qualified leaders per month). The results, metrics and targets are the productivity side of each role.
We also want to be clear about the behavioural side. This includes defining the behavioural expectations needed across the leadership team and across the company.
These behaviours are captured to a large degree in our core values. These core values distill the essential behaviours for working in the company, and also across the leadership team. This is what enables great teamwork, productive conversations and problem-solving, developing a strong strategy and execution plan, and coordinating to execute.
Clarity on core values is also critical because leaders living them is one of the main ways the company’s culture is brought to life among employees.
With productivity and behaviour expectations clear, we want to ensure we have the right person in each seat. We want to ask ourselves: is each person on the leadership team meeting our expectations...in terms of both the results expected in their role AND the behaviours captured in our core values?
Furthermore, if we want to build a thriving company, we’ll need A-players. We define A-players as being among the top 10% performers for the specific role and for the pay we can afford, AND they live and breath all of our core values.
Being a top 10% leader doesn’t just mean doing a great job at one’s function: marketing, accounting or human resources, etc. It means getting great productivity from their people - both quantity and quality of work. This takes strong planning, delegation, mentoring, coaching and monitoring skills.
Often leaders tend towards one of two extremes: micro-managing or laisser-faire management. Strong leaders will stay involved enough to monitor and be supportive while at the same time letting capable employees use their skills, be self-sufficient and take initiative.
A-player leaders create an environment in their department that inspires employees to perform at their best.
When it comes to leaders who don’t live our core values, it’s usually a dead end. Because a person’s values can’t really be changed.
People behave according to what they believe. If they grew up believing that learning and adapting is valuable in its own right, they’ll learn and adapt on the job. If they believe that tradition, duty and compliance are noble, they won’t behave in adaptable ways.
And if they don’t believe in one of our core values, there’s not much we can do about it. We can coach them on that core value, and they may start behaving more in alignment with it for a while. But often, they’ll slip back into their habits.
This means that very often, a leader that isn’t living one or more of our core values never truly will. And so they’ll never be an A player leader, at least in our company.
Addressing the Gaps
As CEOs, presidents and owners, we can often be hesitant to let a leader go who doesn’t fit. Our underlying concern is often that maybe we weren’t clear on our expectations or maybe we didn’t coach the leader enough or very effectively.
So, it can be reassuring to start by establishing clear expectations and providing better coaching where needed. At the end of the day, the leader may still not meet our expectations. But at least we’ll know that we did what we could to support them.
A good practice is to, every quarter, ask ourselves how each of the members of our leadership team are performing both in terms of results AND core values. Then, for any team members that aren’t performing, ask, what will I do about it this quarter? Will I coach them or cut the chord? If we keep coaching the leader on the same issue quarter after quarter, we should not only question their leadership, we should question ours too.
A caution: sometimes a leader’s poor performance IS in fact our fault. It’s entirely possible for a CEO to create an environment where people can’t perform well. Maybe we’re the micro-manager, or the laisser-faire manager. Or we set a poor example by not being accountable or not living some of our core values. If we have just one or two leaders whose performance is in question and the majority of the leaders reporting to us are performing great, we do have a people issue. Yet, if most or all of our leaders are struggling, chances are our own leadership is what needs work.
Working Through Our Own Stuff
Usually, the decision to let a leader go isn’t hard. Once we think it through, it’s often pretty clear. It’s just that we avoid thinking it through. We avoid it because of how it feels. It’s sad. It’s disappointing. It’s nerve-racking. We can feel guilty or like a failure.
If we acknowledge, accept and process those feelings, we can then face the facts of the situation and come to a logical, firm conclusion. This can usually be tackled with some pros and cons thinking, considering all the impacts of the leader, on both the culture and performance of their department, the leadership team and the company as a whole.
Replacing a Leader
It’s one thing to come to realize and accept that a leader has to go. It’s another to feel confident we can successfully replace them with an A-player. If you’re concerned about this, you probably have a recruiting and selection problem. And you’re not alone. The average hiring process picks an A-player 25% of the time.
Implement the Top Grading or A-Method hiring process and you’ll knoch that up to an 80 or 90% success rate. Replacing a top level leader is a great reason to make that change. You’ll get two trees with one stone: an A player leader and a drastic improvement in hiring throughout the company.
As Jim Collins found in his research for Good to Great, the foundation of a thriving company is “disciplined people”. This includes being a Level 5 leader (determined AND humble) and getting the right people on the bus in the right seats on our leadership team. Only then can we create a great strategy collaboratively with our leadership team, to achieve efficient team buyin. And with buyin and a great leadership team, we can implement the right decisions and system to grow more rapidly, profitably and sustainably.
Right? Not quite.
This is where great execution comes in. In this next article, I’ll share the common challenges with executing a strategy and the three key execution disciplines to minimize drama and maximize profitability.
How can you have more A-players in your company?
To find out how to have stronger talent and leaders to grow more easily, quickly and profitability, AND enjoy the ride, try our complimentary Agile Growth Checklist. This self-service questionnaire takes 5 to 10 minutes to complete. You'll receive the checklist with your responses immediately. Within 24 hours, you'll receive a compiled report highlighting areas to improve. Complete section 2 to check your A-player processes. Or complete all 7 sections to find out how your company is doing in each of the 7 areas needed to produce more rapid, profitable and sustainable growth. This report is complementary and involves no obligation.
In the previous 5 minute growth tip article, I wrote about how midsize companies can make more progress at implementing the processes and systems that will enable them to grow and grow profitably. But is it really progress if you’re not going in the right direction? And how do you know if you are going in the right direction?
While various common types of processes and systems are needed for any company to grow beyond their current level (see the first article in this series), some types of systems will need to be chosen (or tailored) specifically for that unique business AND to support and execute its unique strategy in the market.
Developing a clear strategy is not only important to making the right progress. It’s also important for ensuring a company is pursuing truly valuable growth opportunities.
This brief article will cover the basics of developing a successful strategy. From there, other tools and practices can be used to refine the strategy and make it more robust over time.
What is strategy?
First, let’s recognize what strategy is NOT. As Jack Welch once put it, “Strategy is NOT a lengthy action plan. It is the evolution of a CENTRAL IDEA through continually changing circumstances.” A list of projects, priorities or action items is not strategy. That’s an execution plan.
And what is this “central idea” Jack speaks of?
Over my 15 years facilitating strategy development, the simplest, most accurate description of strategy I have come across is from Michael Porter, the renowned Harvard Business School professor, researcher and consultant.
In his best selling book “Competitive Advantage”, Porter describes strategy succinctly as “a unique and valuable position in the market that involves a different set of activities from competitors”.
Your “unique and valuable position in the market” is this “central idea”. And it needs to continually evolve to respond to changing circumstances. It describes the essence of the business you and your leadership team want to build. Your execution plan is how you’ll build it.
Let’s look at what Porter calls a “position in the market.”
Put simply, this is about how your offering compares to competitors who offer the same or similar products or services. In the Scaling Up system and the 7 Attributes of Agile Growth, we use the term “Brand Promise”.
For most business leaders, like myself, it’s been drilled into our heads that our offering needs to be unique. Porter confirms that this is important for our positioning.
But why? To create customer loyalty. If our customers can only get our unique twist on a product or service from our company, and not from our competitors, they’ll keep coming back.
Hence the more traditional terms used for Brand Promise, including Unique Value Proposition, Unique Selling Proposition, Unique Offer, Competitive Advantage and Differentiation. They all essentially mean the same thing - a brief statement that describes how our product or service is or will be unique from our competitors.
One example is SouthWest Airlines. While they provide air travel services like so many other airlines, they have a unique brand promise: “Low Fares, Lots of Flights, Lots of Fun”. This combination of promises is unique in the American airline business.
Yet Porter’s definition means our brand promise needs to be more than just unique. It also has to be valuable. Valuable to who? Customers.
Value can be tricky. Because what’s valuable to one type of customer is not necessarily valuable to another. To make our brand promise valuable to a customer, we need to know WHO that customer is.
Once we’re clear on who that customer is, we can define our brand promise, and then design our “different set of activities”, as Porter puts it, to consistently deliver that unique positioning.
Note that, if we are to do things differently than competitors to fulfill a unique brand promise for a specific type of customer, the number of different types of customers we serve has to be pretty small. Doing things in a number of unique ways that are each valuable to different types of customers becomes unprofitable, if not impossible, without sufficient scale. So for many companies, especially, midsize companies, that often means focusing in on one type of customer. We call them our Core Customer.
How do we identify our core customer? We examine our best customers! The ones who are the most profitable, the most loyal, the most likely to refer, the ones who pay on time.
In addition to knowing WHO are Core Customer IS, we have to know WHAT our Core Customer NEEDS. This enables us to then define a brand promise that will be valuable to them. Without understanding our Core Customer’s needs, we’re just guessing at our brand promise.
With clarity about who our core customer is, what they need and what brand promise would be valuable to them, we also want to make sure we can fulfill that brand promise.
Maybe we aren’t fully set up right now to deliver on it. But we need to examine if we can get there. If not, we’ll be making a promise to customers that we just can’t keep. Customers will be disappointed and become less loyal, rather than more loyal, over time.
So, how do we know if we’re fulfilling our brand promise? With a brand promise metric. For example, with SouthWest’s promise of “low fares”, the company tracks all fares in the industry to make sure their fares are always the lowest.
The Sandbox defines what specific products or services we’re going to offer, where we’re going to sell them, and through who. Through direct sales? Online? Through distributors, affiliates or retail?
The Sandbox encourages us to proactively think through where our focus for growth needs to be over the next 3 to 5 years. It encourages focus also by proactively deciding to avoid products, geographies and distribution channels that will distract us. We may even choose to discontinue some we have right now.
Choosing our Sandbox involves making sure these “what?”, “where?” and “through who?” decisions align with 1) our core customer, 2) our brand promise, and 3) our understanding or estimates of what products, geographies and distribution channels will provide the greatest opportunities for growth and profitability.
SouthWest Airlines, for example, has determined that offering a first class service would not fit. It would take away from their “Lots of Fun” promise by treating some customers more lavishly than others. It would also increase complexity which would lengthen ground time, reduce the number of flights per day, ie. “Lots of Flights”, and therefore increase costs and affect their “Low Fares” promise.
Making it Work
The three basic elements of a successful strategy include:
This basic strategy work will be most successful when aligned with four foundational pieces:
And let's remember, as CEOs, we’re best off developing our strategy collaboratively with our leadership team, in order to achieve “efficient leadership team buy-in” that supports “accountability for execution” (as discussed in my previous article).
From there, we can develop our one year and quarterly execution plan to bring our strategy to life. With the right leadership team members and the right culture, we can execute with efficiency and predictability. AND, with the right leadership team members and culture, we are much more likely to develop a great strategy with that team. More about that in my next article.
How can you improve your strategy?
To find out what you can improve in your strategy to grow more easily, quickly and profitability, try our complimentary Agile Growth Checklist. This self-service questionnaire takes 5 to 10 minutes to complete. You'll receive the checklist with your responses immediately. Within 24 hours, you'll receive a compiled report highlighting areas to improve. Complete section 3 and 6 to check your strategy and customer processes. Complete section 4 to check your execution. Or complete all 7 sections to find out how your company is doing in each of the 7 areas needed to produce more rapid, profitable and sustainable growth. This report is complimentary and involves no obligation.
In the previous 5 minute growth tip article, I shared how companies need to implement the structures, systems and processes needed to grow. Without this, they either won’t grow beyond the limits of their current structures, or they will grow inefficiently and increasingly unprofitable.
But as a company grows to 50, 100 or 200 employees, the CEO may feel like the company is no longer making real progress with those kinds of improvements. Any changes and improvements they want to make for their company don’t seem to get done, or don’t get done right.
So, how can CEOs increase the momentum?
We know that, as a company grows, the CEO has to get results increasingly through the members of their top team. This is one of the ways companies need to operate differently in order to grow and profitably (other examples are listed in this previous article).
This tends to happen in stages.
In the first stage, the CEO will have their supervisors produce the day-to-day results, while the CEO implements most of the changes and improvements in the business.
As the company grows, the CEO will find that this also becomes too onerous for them and that they are becoming the bottleneck for change and improvement.
At that point, they'll look to have the members of their management team also complete improvement projects within each of their departments, and possibly even between and across departments where needed.
The two keys to making all this happen are: 1) efficient leadership team buyin, and 2) accountability for execution.
A Power Shift
When a company is small, say 10 to 20 employees, it’s more straightforward to get improvement projects done for the company.
Often, as the owner or CEO, we just do these projects ourselves.
If we begin to delegate these projects, we simply ask a supervisor to get it done. If they are strong, they will usually make it happen.
When we have 25, 50, 100 or 200 employees, it gets harder.
The reason is what’s called “power differential”: the difference between the influence of the owner or CEO and the influence of others, in this case the supervisors or managers reporting to them.
In a smaller company, there is a large power differential.
Here, the owner or CEO is a strong voice that is heard more easily among the small group of employees. There are often no other voices that are similarly strong (unless of course there is one or more partners involved).
It’s also easy to see when someone in a small group is not following through on a project. So each supervisor has a strong motivation to follow through on the owner’s direction.
As the company gets larger, this power differential decreases.
As some departments get larger (eg. a production department), the managers of those departments gain influence. They have now become critical links in the productivity and profitability of the company.
The CEO no longer has that same strong singular voice. One or more other managers have strong voices as well. Employees in their department will often listen as much to their direction as to the direction coming from the CEO.
As well, the CEO becomes more detached from the front-line and may feel less confident about what is the right thing to do. Meanwhile, the influential managers now often have a better perspective on what needs to be done in the operations. This also increases their own sense of power.
This smaller power differential between the CEO and a manager reduces the owner's influence to get the manager to simply take directives to carry out an improvement project they dream up.
While the manager may move the project forward to some degree, the owner will often find that the manager doesn't take full ownership of it.
Combine this with the fact that the manager may not see the value in the project, may not agree with the decision, and will have many demands and competing priorities within their department, and the project will often miss the mark, be late, or fizzle out entirely.
If the change or improvement does begin implementation, this lack of "buy-in" by the manager will also result in them not getting employees' bought-in either, and these employees not embracing, accepting or adapting to the change.
Owners will often complain that their managers don't take initiative, aren't driven, or aren't being real leaders.
In reality, it's this lower power differential and the increasing demands on these managers that reduce their motivation to just "do as the boss says".
The result is that getting managers to make changes and improvements in and across a mid-size company becomes more challenging than getting supervisors to do so in a smaller company.
The trick is in the two keys: 1) efficient leadership team buy-in, and 2) team-based accountability.
Efficient Leadership Team Buy-in
Rather than a CEO figuring out on their own what needs improving and changing for the company, and simply delegating those projects to others, they need to shift to making decisions for the company together with the members of their top team. This will enable them and their top team members to make decisions for the company that they’re all committed to.
In short, "people support what they help to create". When leaders are involved in making decisions and feel that their perspective and opinion is heard, they are much more likely to be committed to those decisions and to own and drive the projects to make them happen.
This doesn’t mean the CEO doesn’t get the final say. It’s just how they get to a final decision that needs to be adjusted.
Patrick Lencioni, in his best-selling book, The Five Dysfunctions of a team, called this approach “disagree and commit”.
The top team discusses the problem or opportunity and gets all the information out on the table for consideration. Options are discussed and weighed. All members of the top team have the opportunity to share their perspectives and concerns. If an agreement is easily made, then great. If not, the CEO makes the final decision with everyone knowing their perspective has been heard and considered, and agreeing that now is the time to commit to the final decision.
This approach allows for effective leadership team participation, while keeping it efficient.
This can be a game-changer for CEOs who have already shifted to involving their top team in decision-making, but may have gone too far.
Their team's decision-making has slowed to a crawl or decisions simply don’t get made, because they and their leadership team members don’t always agree on what’s best. And the CEO isn’t willing to make a final decision for fear that their leaders won’t buy in at all.
“Disagree and commit” solves this problem.
Accountability for Execution
Once there is top team buy-in to a decision, how do we ensure accountability for its execution?
Buy-in is certainly important for accountability. But it’s not enough.
Accountability ensures that leaders assigned with taking on certain improvement projects follow through as best as humanly possible. Accountability also means being open and transparent when a project or special effort doesn’t go as planned, so all possible action can be taken to get it back on track.
Accountability, also, is more difficult as a company grows. And it’s also due to the decreasing power differentials.
Simply following up one-on-one with individual leaders no longer works as well. Again, leaders of larger departments have more power, and their performance is more hidden in a larger company. So there is less pressure to follow through.
The solution is again a team approach.
Mark Green, a colleague of mine in New York, and a colleague of mine in Gravitas Impact Premium Coaches, captured the key ingredients for accountability in his recent monograph titled “Creating a Culture of Accountability”.
There are three ingredients for accountability:
As the leader of the team, the CEO needs to lead by example, be honest with themselves to ensure they have the right people in the right seats on their leadership team, and raise their expectations of their leaders.
Role accountability is about ensuring each leader is clear about their own and each others’ accountabilities. This includes defining the specific results expected for each role and the metrics that make those expectations clear.
Note that it’s just as important for leaders to be clear on each others’ roles as their own. This ensures only one person is accountable for each function and everyone is clear on what to expect from each other.
Process accountability involves three leadership team elements and a one-one element:
- communicating with leaders about improvement projects in a way that maintains their natural motivation to execute by 1) communicating your belief in their ability to succeed, 2) reminding them why it matters and 3) paying attention to their progress;
- ensuring planning happens before action, on a consistent basis and in an open way, with all leadership team members aware of each others' plans and how they contribute to the whole;
- having a rhythm of effective and efficient leadership team meetings that ensures regular follow-up on progress and results, while creating a subtle peer pressure that motivates leaders to deliver;
- and regular one-on-one coaching between the CEO and each leadership team member to develop and support performance.
From Directing Individuals to Leading the Top Team
Efficient leadership team buy-in and team-based accountability for execution are the two keys for CEOs to enable continual improvement in their growing mid-size companies.
And we can see a common thread for the CEO: shifting from directing individuals to leading and building the top team.
This shift can be challenging for CEOs who have become comfortable with a directive style. Yet shifting to leading the top team is critical to getting their leaders bought in, executing, and making more progress.
But is it really progress if you’re not going in the right direction? And how do you know if you are going in the right direction? More on that in my next article.
What aspects of leadership team buy-in and execution accountability could you improve?
To find out how your company can make more progress to grow more easily, quickly and profitability, try our complimentary Agile Growth Checklist. This self-service questionnaire takes 5 to 10 minutes to complete. You'll receive the checklist with your responses immediately. Within 24 hours, you'll receive a compiled report highlighting areas to improve. Complete section 1 and 4 to check your leadership team and execution processes. Or complete all 7 sections to find out how your company is doing in each of the 7 areas needed to produce more rapid, profitable and sustainable growth. This report is complimentary and involves no obligation.
In my work with the CEOs and Executive Teams of mid-size companies, I’ve often met CEOs who think it’s HR’s job to build the culture.
They say “Oh that’s people stuff – so that’s HR’s job.”
And that’s a big mistake. It’s actually the CEO’s job.
Why is that?
As the first featured speaker on Innovation Place’s new Brain Bites mini-video series, I shared what my colleagues and I have seen and what we teach as executive team coaches on this topic.
Watch the 4 minute video here, or read the article below.
Let’s start with what culture really is, why it’s important, and how we build it.
When you strip it all down, a company’s culture is how people, in the company, behave.
Culture is important because the more that people behave in similar ways in a company, the faster the company moves.
The more peoples’ behaviours are different, the more unproductive conflict there is and the slower the company moves.
This is what a strong culture means. it’s one where people behave in similar ways.
How do we create a strong culture? With core values.
What are core values, really?
Core values are a handful of rules we define to help, guide, employees’ behaviour – our culture.
To get people to behave in similar ways, according to the core values – meaning to build a strong culture – the leaders have to do 3 things:
- define the core values
- repeat them often
- live by them themselves
Culture comes from leaders’ beliefs
One mistake companies often make is they come up with core values that are about who they want to be, what sounds impressive, or what would look nice on their website.
But that doesn’t work. Because the leaders won’t behave according to those core values, because they don’t believe in them. If the leaders don’t believe in them and don’t live them, employees won’t either.
Because employees don’t do what leaders say, they do what leaders do.
So if you want your company’s core values to help guide your employees to do what you do, the core values need to reflect what you really believe, and you need to behave according to those core values.
HR can support, but the CEO should lead
Putting HR in charge of culture takes this process out of the hands of those who really need to own it and lead it – the senior leadership team.
And who needs to own the core values the most and believe in them the most? the CEO. Because the CEO will need to be the top ambassador of the core values, live those values him or her self fanatically, and hold the executive team members accountable to live them too.
HR can support the CEO and leadership team’s culture building activities. And certainly, HR’s processes and policies, like employee selection and performance evaluation, need to align with the core values to help build a strong culture.
But every process and policy, in every function or department, needs to align with the core values, not just HR.
And even more important than the processes and policies is how the leadership team members behave – starting with the CEO.
If those behaviours match our core values, people in the company will behave in similar ways – that is, the culture will get stronger, and the company will move faster.
What if the CEO is too busy?
If you’re a CEO, you may be thinking “but i’m too busy to build the culture”.
Maybe so. And why are you too busy?
Are you firefighting? Are you dealing with unproductive conflict? Are you dealing with problem employees?
Chances are, a part of the reason you’re too busy is because you’re dealing with the symptoms of a weak culture.
Strengthen the culture, and your job gets easier, and everyone else’s does too.
And that’s why it’s the CEO’s job to lead culture-building.
Are you ready to grow a great top team, company and life?
Try our Growth Readiness Self-Assessment to find out where you, your top team and company shine and where you could improve in order to grow, improve profitability, consistency and your quality of life.
2020 will go down in the history books...the world’s history books, and our own business and personal history books.
We navigated a pandemic, an early lockdown, a reopening, a summer season where we made the most of being outdoors, the anxiety of kids going back to school, a partial lockdown, and now a uniquely isolated holiday season...all while readjusting every few weeks to the evolving requirements of staying safe and keeping others safe.
It’s been tough on your family, on your leaders and your staff. And, let’s face it, it’s been tough on us as owners and CEOs as well.
Prolonged, intense, invisible stress
All that stress flowing through our bodies for extended periods of time - hours, days, sometimes weeks on end - is hard on the body.
We may not realize it. We may be numb to it.
That’s by design. When we’re in a state of intense stress, our body fills us with the chemicals needed to keep going and fight the battle - adrenaline and cortisol.
This can also numb our emotions and our body sensations. So we don’t even know what toll it’s taking until we slow down.
For some of us, myself included, slowing down is hard. So we maybe haven’t yet actually felt how we’re doing.
Here’s the rub. We can’t keep it up over the long haul.
Our bodies only have a limited amount of adrenaline to draw from. As we use it up, it contributes to aging. We lose energy and our ability to respond in challenging situations.
There’s a name for this: Adrenal Fatigue...also called exhaustion.
And here’s the thing. The battle isn’t over.
2021 won’t be magically better
Obviously, we all want to continue to move our businesses forward, improve, grow, and build something great.
But this pandemic also isn’t over. Yes, a vaccine is starting to be distributed in Canada. Yet, the process and the uncertainties that go along with it means there’s still a long road ahead until we’re out of the woods.
McKinsey & Company’s latest report of their ongoing meta-study forecasts that “the United States will most likely reach an epidemiological end to the pandemic (herd immunity) in Q3 or Q4 2021”. There’s no real reason Canada should expect it any sooner.
There will be more challenges, more evolving restrictions to adjust to, and the continuing need to manage the risk of COVID-19 in our workplaces and homes.
This means demand uncertainty, supply-chain variability and internal operational risks will continue for some time.
So, while we may be happily turning the page on a tough year, the brutal facts are that 2021 is likely to be pretty challenging as well.
We have to recharge!
This holiday season is that time to slow down, feel how we’re actually doing, and give those adrenal glands a break to restore their proper function.
We may be disappointed that we won’t get to see extended family or friends over the Christmas break. But there’s a silver lining. That gives us the space to get some time to ourselves.
The best cure for fatigue...sleep! And lots of it. Naps. Quiet time. Long baths or dips in the hot tub. Leisurely walks. Or just sitting still.
This is hard for us A types. But it’s essential. Our bodies, minds, resilience, effectiveness and strategic thinking depend on it… not to mention our families, businesses and communities.
This means putting everything off that isn’t absolutely necessary, including odd jobs around the house, personal research or getting our finances in order.
And what’s really necessary over the holidays?
Certainly, we’ll have family time, give gifts and connect with loved ones via video calls. But the work at the office will still be there when we get back after New Year’s Day. It’s not going anywhere. We won’t misplace it or forget what there is to do.
Let’s take this time between Christmas and New Year’s to put ourselves first, so we can be at our best for 2021.
Happy holidays to all my clients, colleagues, friends and acquaintances.
And above all, Merry Recharging!
Are you ready to grow a great top team, company and life?
Try our Growth Fitness Self-Assessment to find out where you, your leadership team and company shine and where you could improve in order to grow, improve profitability, consistency and your quality of life.
In the 9 years I’ve been an independent coach and advisor, I’ve seen many companies that grow to a certain point and, despite all their best efforts, can’t seem to grow beyond that.
I’ve also seen companies that do continue to grow but become less and less profitable, and more and more stressful for the owner or CEO.
Turns out this isn’t just my experience. It’s a very common pattern.
Growth isn’t common
Out of the roughly 28 million firms in the US, only about 1.1 million (4%) have surpassed a million in revenue. Only 112,000 (0.4%) have gotten past $10 million. And only 17000 (.06%) have grown beyond $50 million.
The reason is that companies need to operate differently as they grow. Companies that don’t adapt how they operate will tend to grow to the limits of that way of operating.
Owners, presidents and CEOs who have had success getting to a certain point often tend to repeat what they know, thinking “well, it got us here.” But as the title of a book by coaching master Marshall Goldsmith goes, “what got you here won’t get you there”.
The structures, systems and processes to grow
The changes needed for a growing company are driven by the added complexity that comes with having more employees. Think simply of how going from 1 to 4 employees makes the number of relationships between individuals increase from 1 to 10. This complexity continues exponentially as the company grows from 10 to 25 to 50, 100, 200 employees or more.
To predictably achieve results within this growing complexity, a certain level of order is needed. Structures, systems, processes create that order in companies. And the systems needed to create order in the complexity of a 200 person organization are different than that of a 100, 50, 25 or 10 person organization.
Some examples of structure and systems changes needed at different stages include*:
Hitting the ceiling, valleys of death
Any company within one stage will usually hit a ceiling if they keep doing things the same way they have until now.
Companies that don’t make the right changes, or aren’t successful in making those changes, will fall into what we call a “valley of death”.
Valleys of death are where the leadership makes big investments, but they don’t work out. So the company doesn’t move beyond that stage. It can also fall backward in terms of revenue and often profitability because of the failed investments. Worst case, it can lead to company failure if its strength in the market is compromised as a result.
Some companies grow despite not making the changes needed for the next stage. With dramatic demand growth, or sheer grit, they’ll grow. However, these companies often become more and more inefficient with the increasing complexity and resulting disorder. And so the company’s profitability will decrease, sometimes significantly.
Unless exceptionally well funded, with investors willing to accept short to mid term losses for a longer term windfall, the decreasing profitability and resulting cash flow challenges will eventually prevent the company from investing in the systems to grow and grow profitability. And so growth will stall. And one can count on drama, stress and headaches being the overarching theme for the leaders in this scenario.
So what stops a company from making the right changes and improvements to grow successfully and profitably?
The leadership team is the linchpin
From these stages and examples of key changes, we can see early in a company’s life - by about 25 employees - that an owner or CEO has to learn to get results from people through other managers. That means the changes and improvements they make will depend on the managers working with the owner or CEO… the leadership team.
And, very often, leadership team members in mid-size companies are working in silos and at cross purposes. They are also often too focused on the day-to-day and the big projects to move the company forward often don’t get done or aren’t done right.
The result is the company doesn’t identify or successfully implement the right structures, systems and processes to handle the increasing complexity of a growing company.
An always-evolving leadership team
The challenge of having an effective leadership team continues through the life of the company. New leaders come and go. Markets evolve. Systems need to change. And therefore the capabilities of the leaders as well.
The CEO's crucial underlying challenge to profitable growth is therefore to build, maintain and continuously improve a great top team (management team, leadership team, executive team) that is highly capable, aligned, leading and executing effectively and efficiently, and therefore minimizing silos and strengthening execution between and across departments. Essentially working as one unit to move the company forward. Because it's too much for the owner CEO to do it alone, or at least effectively and sanely. More about that in my next 5 minute growth tip article.
Are you ready to grow a great top team, company and life?
To find out what structures, systems and processes you and your leadership team could improve or implement to grow more easily, quickly and profitability, try our complimentary Agile Growth Checklist. This self-service questionnaire takes 5 to 10 minutes to complete. You'll receive the checklist with your responses immediately. Within 24 hours, you'll receive a compiled report highlighting how your company is doing in each of the 7 areas needed to produce more rapid, profitable and sustainable growth - including what areas to improve. This report is complimentary and involves no obligation.
*These examples of structures, systems and processes are drawn my own experience over my last 16 years coaching, facilitating and advising, and from the 7 Stages of Growth research: a 6-year study of entrepreneurial companies in the Front Range and Silicon Valley including interviews with over 700 CEOs to understand and decipher the patterns, the behaviors and the characteristics of growth in entrepreneurial enterprises. This research was led by James Fischer, Founder of Origin Institute, a research and consulting company out of Boulder, CO.